Privacy Notice

Last Updated: 09/2025

Allied Physicians Group, PLLC (“Allied Physicians Group,” “we,” “our,” or “us”) is committed to safeguarding the privacy and confidentiality of information about our patients, visitors, and website users. This Privacy Notice explains how we handle information collected on our website and how we protect patient information in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), the Health Information Technology for Economic and Clinical Health Act (“HITECH”), and applicable state laws.

 

1. Information We Collect

When you interact with Allied Physicians Group online or in person, we may collect:

• Personal Identifiers: Name, date of birth, mailing address, email, phone number.
• Website & Technical Data: IP address, browser type, device identifiers, cookies, and usage analytics.
• Information You Provide: Messages, forms submitted through our website (e.g., appointment requests).

 

2. How We Use Your Information

We use your information for purposes permitted or required by law, including:

• Treatment: To provide, coordinate, and manage your medical care across providers.
• Payment: To bill and collect payment from you, your insurance company, or other third parties.
• Healthcare Operations: For administrative, quality improvement, auditing, compliance, and staff training activities.
• Legal & Regulatory Compliance: To comply with state, federal, and regulatory requirements.
• Patient Engagement: To contact you with appointment reminders, health information, or service updates.
• Website Functionality: To operate, analyze, and improve our website and digital services.

 

3. How We Disclose Your Information

We may disclose your PHI as allowed or required by law:

• To Other Providers: For consultation, referral, or care coordination.
• To Health Plans/Insurers: For billing, coverage verification, and claims processing.
• To Business Associates: Vendors and contractors providing services on our behalf (e.g., IT, billing, EHR support) under legally binding Business Associate Agreements.
• For Public Health & Safety: Reporting communicable diseases, adverse events, abuse, or threats to health and safety.
• As Required by Law: To comply with subpoenas, court orders, audits, or government requests.
• With Your Written Authorization: For marketing, fundraising, or any disclosure not described above. You may revoke your authorization in writing at any time.

 

4. Your Rights

As our patient, you have the following rights under HIPAA and applicable state laws:

• Right to Access: You may request a copy of your medical record in paper or electronic format.
• Right to Amend: You may request corrections to your medical records if you believe they are inaccurate or incomplete.
• Right to an Accounting of Disclosures: You may request a list of certain disclosures we have made of your PHI.
• Right to Request Restrictions: You may request limitations on how we use or disclose your PHI (though we are not always required to agree).
• Right to Confidential Communications: You may request to be contacted in a specific manner or at a specific location (e.g., only by mail).
• Right to Receive a Copy of This Notice: Available in paper or electronically upon request.

To exercise any of these rights, submit a written request to our Privacy Officer (see contact information below).

 

5. Data Security

Allied Physicians Group takes the security of your PHI seriously. We maintain administrative, technical, and physical safeguards to protect your information, including:

• Secure servers, encryption, and role-based access controls.
• Routine monitoring and auditing of systems.
• Employee training on HIPAA and data security requirements.
• Incident response and breach notification procedures in compliance with federal and state law.

Despite these protections, no system can guarantee complete security. We encourage patients to use secure communication channels when sharing sensitive information.

 

6. Website Tracking & Cookies

Our website may use cookies, log files, and similar technologies to:

• Enhance user experience.
• Analyze site traffic and usage trends.
• Support functionality such as patient portal access.

You may disable cookies in your browser settings, though this may affect site performance.

 

7. Third-Party Services & Links

Our website may contain links to external sites or services not controlled by Allied Physicians Group. We are not responsible for the privacy practices of those entities and encourage you to review their privacy notices.

 

8. Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.

For more information on the privacy practices of Google, please visit the Google Privacy Terms web page: https://policies.google.com/privacy?hl=en.

We also encourage you to review the Google’s policy for safeguarding your data: https://support.google.com/analytics/answer/6004245.

Cloudflare analytics

Cloudflare analytics is a web analytics service operated by Cloudflare Inc. Read the Privacy Policy here: https://www.cloudflare.com/privacypolicy/

 

9. Behavioral Remarketing

Allied Physicians Group may use remarketing services to advertise on third-party websites after you visit our Service; however, we do not use any health-related data for advertising or remarketing purposes.

Google Ads

Google Ads remarketing service is provided by Google Inc.

We do not use health-related data for advertising or remarketing purposes. All advertising complies with Google’s Healthcare and Medicines policy.

You can opt-out of Google Analytics for Display Advertising and customize the Google Display Network ads by visiting the Google Ads Settings page: http://www.google.com/settings/ads

Google also recommends installing the Google Analytics Opt-out Browser Add-on – https://tools.google.com/dlpage/gaoptout – for your web browser. Google Analytics Opt-out Browser Add-on provides visitors with the ability to prevent their data from being collected and used by Google Analytics.

For more information on the privacy practices of Google, please visit the Google Privacy Terms web page: https://policies.google.com/privacy?hl=en

Facebook

Facebook remarketing service is provided by Meta Platforms Inc.

You can learn more about interest-based advertising from Facebook by visiting this page: https://www.facebook.com/help/164968693837950

To opt-out from Facebook’s interest-based ads, follow these instructions from Facebook: https://www.facebook.com/help/568137493302217

Facebook adheres to the Self-Regulatory Principles for Online Behavioral Advertising established by the Digital Advertising Alliance. You can also opt-out from Facebook and other participating companies through the Digital Advertising Alliance in the USA http://www.aboutads.info/choices/, the Digital Advertising Alliance of Canada in Canada http://youradchoices.ca/ or the European Interactive Digital Advertising Alliance in Europe http://www.youronlinechoices.eu/, or opt-out using your mobile device settings.

For more information on the privacy practices of Facebook, please visit Facebook’s Data Policy: https://www.facebook.com/privacy/explanation

 

10. Changes to This Notice

We may update this Privacy Notice from time to time to reflect changes in our practices, technology, or legal requirements. Updates will be posted on this page with a revised “Last Updated” date. Significant changes will also be communicated in accordance with HIPAA.

 

11. Contact Us

If you have questions, concerns, or complaints about this Privacy Notice or our privacy practices, please contact:

Privacy Officer

Brad Fell, M.D.
Allied Physicians Group, PLLC
175 Broad Hollow Road, Suite 150, Melville NY 11746
(631) 386-4100
bfell@alliedphysiciansgroup.com

You may also file a complaint directly with the U.S. Department of Health and Human Services, Office for Civil Rights (OCR). Allied Physicians Group will not retaliate against you for filing a complaint.